What information does an employer need to provide a recruitment agency?

In the modern UK job market, recruitment agencies have become a vital resource for employers seeking to fill vacant positions. However, for a recruitment agency to effectively assist an employer or hiring company, there is certain information that they need to provide.

With more than 25 years of experience, we at Anne Corder Recruitment (ACR) have a wealth of expertise to guide anyone through this process, and here we outline the key pieces of information that a typical recruitment agency requires from an employer to find them the perfect candidate.

First and foremost, the employer would usually provide the recruitment agency with a job description for the vacant position. This should include information such as the job title, the primary duties and responsibilities of the role, the required skills and qualifications, and any other important details about the position. The job description should be as specific and detailed as possible to help the recruitment agency understand exactly what the employer is looking for in a candidate.

But don’t worry though if you as an employer are not clear or don’t have the time or resources to create this. Top quality recruitment agencies can create these for you, with some like ACR taking the time to understand your business’s unique culture and philosophies before doing this. This enables them to not only put forward candidates who meet the specifications, but who are also a perfect cultural fit for the organisation.

In addition to the job description, the employer should also provide the recruitment agency with a clear idea of the company size, activities, and work environment. This can include information on the company’s customers, markets, and goals, as well as any unique or desirable aspects of the business premises.

This information can help the recruitment agency to identify candidates who will be a good fit for the company, perhaps because they have worked in a similar type of business before in a similar environment.

Another important piece of information that the employer should provide to the recruitment agency is a timeline for the hiring process. This should include information on when the employer needs the position filled by, as well as any key milestones or deadlines along the way. Providing a timeline can help the recruitment agency to prioritise their efforts and ensure that they are presenting qualified candidates in a timely manner.

The employer should also be prepared to discuss compensation and benefits for the position with the recruitment agency. This can include information on salary or hourly rate, as well as any other benefits such as holiday entitlement, pension plans, car allowance, or other benefits. Providing a clear picture of the renumeration package can help the recruitment agency to identify candidates who are a good fit in terms of both qualifications and salary expectations.

Additionally, the employer should provide the recruitment agency with information on the interviewing process, including who will be conducting the interviews, their format, and any specific requirements or expectations. But as an added value service, some agencies will be happy to join a company’s interview panel to provide expertise and guidance if required.

Having clarity on the interview process in advance can help the recruitment agency to prepare candidates for their interviews and ensure that they are well-informed and ready to present themselves in the best possible light.

It is also important for the employer to provide the recruitment agency with information on any existing internal recruitment efforts or other methods that the company is using to fill the vacant position. This can help the recruitment agency to tailor their efforts and avoid duplicating work that is already being done in-house.

Finally, the employer should be prepared to discuss any potential challenges or obstacles that they may be facing in filling the vacant position. This can include factors such as staff absences, a lack of time or resource, or other issues that may impact the hiring process.

The best agencies will work with their client to develop strategies to mitigate these issues, so that the recruitment process goes as smoothly and quickly as possible. In addition, they will also be able to advise on the state of the current jobs market and the availability of suitably qualified and experienced candidates so that the employer has a realistic expectation of how long the recruitment process will take.

In summary, there are several key pieces of information that an employer needs to provide a recruitment agency. These include a detailed job description (which they can ask the agency to help them with), information on company culture and work environment, a timeline for the hiring process, information on compensation and benefits, details on the interviewing process, information on existing recruitment efforts, and any potential challenges or obstacles to filling the position.

By providing this information to the recruitment agency, the employer can help to ensure that the agency is able to identify and present the best candidates for the position, ultimately helping the company to hire the right person for the job in a timely manner.

And high quality full service agencies can work with companies to gather and compile this information for them if needed, saving them time and money even if they have their own internal HR staff.


Alex Smith

Recruitment Specialist

I’ve worked in recruitment for the same agency for over 12 years, covering finance, office support, construction, and engineering. Temp and perm. Previously, my line of work was within banking and estate agency.
Favourite food: “Curry (Hot)”
Favourite film: “Heat”

Outside of work

“Gym 5 days a week. Home life consists mostly of entertaining a 3 year old! (for clarification – my son)”

Alex on ACR

“Very refreshing to work for a recruitment agency that genuinely care for their candidates and clients”

E: alex@annecorder.co.uk
T: 01733 235298

Sarah-Jane Bond

Recruitment Specialist

I have spent the majority of my career working in Operational and Project Management roles. I first worked with ACR about 25 years ago as a candidate. ACR secured me a role at RNIB, where I stayed for 15 years, finishing as Head of Operations. Recruitment has always been a big part of the roles I have undertaken and is something that I really enjoy. When you match a fantastic candidate with the right client there is no better feeling!
Favourite food: “Has to be any dish from the Mediterranean”
Favourite film: “There are many, love a chick flick, especially ‘The Holiday at Christmas”

Outside of work

“I love socialising with friends, can always squeeze a bit of retail therapy in around volunteering at Deeping Rangers FC, running their hospitality on match days.”

Sarah-Jane on ACR

“I couldn’t have been more delighted when Nel asked me to join the company and have felt at home since day one. They really do care about providing the best service for their clients and candidates, building genuine relationships with both. The team culture is second to none, everyone supporting and looking out for each other. It is a pleasure to come to work every day.”

E: sarahjane@annecorder.co.uk
T: 01733 235298

Emily Hill

Recruitment Specialist

Emily was a Primary School Teacher for 10 years, before moving into the EdTech space, as a Relationship Specialist for MATs. She joined ACR in July 2023 and particularly thrives when recruiting for Account Management, Customer Service and Sales roles.
Favourite food:
“Spag bol or pizza”
Favourite film:
“The Notebook – or any romantic chick flick really!”

Outside of work

“I have a 1-year-old, so love fun family weekends with my husband and son more than anything. Time socialising with friends and family is where I’m happiest.”

Emily on ACR
“The unique culture, values, and style at ACR is polar opposite to other recruitment agencies and what I believed recruitment was. Having previously been a Relationship Specialist, I feel I’m doing the same thing! No hard sell, we truly care about our candidates and clients, and the team culture is 2nd to none!”
E: emily@annecorder.co.uk
T: 01733 235298

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